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Robust CMMS Solution for Streamlined Work Order Management and Preventative Maintenance

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HeadCount CMMS

Welcome to HeadCount Maintenance, an essential part of our CMMS (Computerized Maintenance Management System) designed to enhance facility management. This comprehensive solution integrates both preventative maintenance and urgent repairs into a unified application, supporting proactive strategies with real-time activity tracking. Our visual dashboards provide an in-depth overview of your facility's conditions, accessible from any location. Eliminate the need for paper records and manual tracking; HeadCount Maintenance ensures efficient operations and upkeep of your facility's assets.

Proactive Preventative Maintenance

Efficiently plan and execute preventative maintenance routines, extending the lifespan of critical equipment and reducing the risk of unplanned downtime.

Intelligent Work Order Management

Streamline the creation, assignment, and tracking of work orders. Our system ensures that maintenance tasks are handled efficiently, enhancing overall operational productivity.

Rapid Response to Maintenance Issues

Quickly address and resolve urgent maintenance needs. Our system enables fast identification and action on critical issues, minimizing disruption and maintaining operational continuity.

Minimizing Downtime and Disruption

Ensure your facility's operational continuity with our proactive maintenance strategies. Our system minimizes downtime and disruption, allowing you to focus on your core business.

Real-Time Data and Reporting

Access real-time data and generate detailed reports to inform decision-making. Stay informed about the state of your facilities with up-to-date, actionable insights.

Enhanced Operational Efficiency

Streamline your maintenance processes, reduce costs, and improve the overall efficiency of your facility management operations.

User Access and Role Management

Easily manage and assign roles for technicians, vendors, and teams to ensure correct work order allocation and simplified maintenance operations.

Timely Automated Alerts

Enable prompt maintenance action with automated notifications for work orders, updates, and reminders, keeping the team informed and responsive.

Dashboard showcasing real-time analytics for facility compliance, part of HeadCount's CMMS solutions
Work Request Management

Streamlined Task Coordination and Tracking

Efficiently manage all maintenance tasks with our streamlined work order system. Assign, track, and update work orders in real-time, ensuring quick response times and efficient task resolution. This feature simplifies the maintenance process, allowing for better organization and enhanced productivity in your facility management.

Interactive floorplan asset map for efficient facility navigation and compliance tracking with HeadCount technology
Preventative Maintenance

Proactive Maintenance Planning and Execution

Stay ahead of potential issues with our preventative maintenance scheduling tool. Plan, schedule, and execute maintenance routines to extend the lifespan of your assets and minimize downtime. This proactive approach ensures your equipment and facilities remain in optimal condition, reducing the likelihood of emergency repairs.

Fire extinguisher inspection for compliance, demonstrating HeadCount's ITM routines in action
Analytics

Real-Time Analytic Dashboards

Gain instant insights with our real-time analytic dashboards, providing you with a comprehensive overview of your facility's compliance status. Make data-driven decisions to enhance your safety standards, streamline processes, and improve overall facility management.

Example of an auto-generated compliance report by HeadCount, streamlining facility management documentation
Asset Maps

Real-Time Floorplan Asset Maps

Navigate your facility with ease using our interactive, real-time floorplan asset maps. Easily locate and track the status of safety equipment, identify high-risk areas, and ensure timely inspections and maintenance. Our dynamic asset maps are the key to optimizing your facility's safety and compliance.

HeadCount CMMS

Work Order Management:

HeadCount's Maintenance Work Order Management Application is engineered to transform the operational efficiency of facility management. At its core, the application streamlines work order processing, enabling a seamless flow from issue reporting to resolution. With HeadCount, facilities can expect a significant reduction in administrative overhead, as the platform automates routine tasks and centralizes data for easy access and analysis. This leads to more informed decision-making and better allocation of resources, ensuring that maintenance teams can act swiftly and effectively. The integration of real-time tracking and reporting tools also provides unparalleled transparency into every stage of the maintenance process, enhancing accountability and minimizing downtime.

Feature Description

Work Request Submission:

Work requests can be swiftly submitted through public facing web portals from custom forms you can design to fit your needs.

Feature Description

Work Request Approval:

Approve work orders with ease by preconfiguring your portals to assign all work requests to a designated technician, vendor, or team.

Feature Description

Work Order Completion:

The work order completion process is meticulously tracked within the system, providing real-time updates until the final resolution.

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HeadCount Maintenance

HeadCount's Maintenance app provides a comprehensive scheduling system that effectively manages preventative maintenance tasks across facilities. It supports advanced scheduling, ensuring regular maintenance and proactive facility management, which prevents minor issues from becoming major disruptions and extends equipment lifespan. The app accommodates both one-time and recurring tasks, offering customizable scheduling that automates reminders and updates. This automation minimizes human errors and ensures consistent operations, making HeadCount's Maintenance app a critical tool for achieving operational excellence and reliability in facility management.

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HeadCount Maintenance

HeadCount's custom form builder enhances work order management with its flexible and precise customization capabilities. Facilities can tailor work request forms to meet their specific needs, ensuring relevant and comprehensive data collection. This customization improves resource allocation and diagnosis efficiency while facilitating clearer communication between requesters and technicians. Forms can include checklists, instructional fields, and feedback sections, standardizing procedures and improving maintenance quality. As facilities evolve, the adaptable forms ensure that the platform remains a vital tool for operational excellence, reducing reliance on external resources and outdated paper-based systems.

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HeadCount Maintenance

HeadCount's real-time analytic dashboards provide a comprehensive and immediate view of your maintenance operations, delivering essential insights for effective facility management. These dashboards display real-time data on maintenance activities, including work orders and technician performance, allowing managers to swiftly identify and address operational issues. Customizable to fit unique needs, they enable targeted monitoring and adjustments, enhancing responsiveness and operational efficiency. By facilitating data-driven decisions, these dashboards significantly reduce downtime and improve resource allocation, leading to improved facility outcomes and operational excellence.

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